HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
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R�49� File ID: #7610
Date: 07/02/2020 Requesting Department: Department of
Police
Commission Meeting Date: 09/10/2020 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Execute Subaward Agreement - Miami FIBRS Implementation
Purpose of Item:
A Resolution of the Miami City Commission, with attachments, authorizing the City
Manager to execute a subaward agreement, in substantially the attached form, with the
Florida Department of Law Enforcement ("FDLE"), for the implementation of "Miami
FIBRS Implementation" project for contractual services in the amount of $192,184.00;
further authorizing the City Manager to designate the Chief of Police to execute any and
all other necessary documents, in a form acceptable to the City Attorney, in order to
implement the acceptance and administration of said reimbursable funds. This award
does not require any local match.
Background of Item:
The U.S. Department of Justice provided a grant award to FDLE to fund the Miami
Florida Incident -Based Reporting System (FIBRS) Implementation project. The City of
Miami submitted an application to FDLE and was awarded cost -reimbursement funds
for the implementation of the project.
The Records Unit's personnel will be trained to transition from the Records
Management System (RMS) over to the FIBRS module by the City's current contracted
vendor Motorola Solutions Inc., the software provider. Currently, the Department of
Police IT Section ("IT") is responsible for entering and analyzing all crime data in the
RMS. The City's present volume of calls for service and crime statistics demand the
expansion of trained, certified data entry personnel to navigate the transition to the
FIBRS to utilize this interface to its maximum potential.
This subaward will support funding for contractual services from Motorola Solutions, Inc.
to include, but not limited to, consultancy, training, technical assistance and support, to
ensure a smooth transition with the interfacing of FIBRS as the Records Unit assume
the responsibility of taking the reporting of crime statistics from the IT personnel.
This grant period is from April 30, 2020 to September 22, 2021.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$192,184.00
Special Revenue Account No: 12000.191501.5various
Reviewed By
Department of Police
Jorge Blanco
Department of Police
Ronald Papier
Department of Police
Ronald Papier
Office of Management and Budget
Luis Hernandez -Torres
Office of Management and Budget
Christopher M Rose
City Manager's Office
Arthur Noriega V
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Juan Carlos Perez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Initial Police Review
Completed
Police Chief Review
Completed
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
ACA Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Unsigned by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Rendered
Completed
07/02/2020 3:23 PM
07/07/2020 9:46 PM
07/07/2020 9:46 PM
07/08/2020 10:06 AM
07/09/2020 7:49 AM
07/09/2020 9:28 AM
07/16/2020 2:33 PM
07/23/2020 6:53 PM
07/23/2020 7:04 PM
08/07/2020 12:44 PM
09/10/2020 9:00 AM
09/16/2020 12:46 PM
09/16/2020 6:23 PM
09/16/2020 6:23 PM
City of Miami
City Hall
Legislation
3500 Pan American Drive
g
Miami, FL 33133
Resolution
www.miamigov.com
Enactment Number: R-20-0247
File Number: 7610
Final Action Date:9/10/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE THE NATIONAL CRIME
STATISTICS EXCHANGE PROGRAM CERTIFICATE OF SUBAWARD AND RELATED
DOCUMENTS ("SUBAWARD AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED
FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND THE FLORIDA DEPARTMENT
OF LAW ENFORCEMENT TO PROVIDE FOR THE "MIAMI FLORIDA INCIDENT -
BASED REPORTING SYSTEM IMPLEMENTATION PROJECT" AND TO ACCEPT
FUNDS IN THE AMOUNT OF $192,184.00 WITH NO CITY MATCH FUNDS
REQUIRED; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE
CHIEF OF POLICE TO EXECUTE ANY AND ALL OTHER NECESSARY
DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO
IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID FUNDS AND
COMPLIANCE WITH REQUIREMENTS OF THE SUBAWARD AGREEMENT.
WHEREAS, the United States Department of Justice provided a grant award to the Florida
Department of Law Enforcement ("FDLE") to fund the Miami Florida Incident -Based Reporting
System ("FIBRS") Implementation Project ("Project"); and
WHEREAS, the City of Miami ("City") submitted an application to FDLE and was awarded
cost -reimbursement funds in the amount of $192,184.00 for the implementation of the Project;
and
WHEREAS, personnel from the Miami Police Department's ("MPD") Records Unit will be
trained to transition from the current Records Management System ("RMS") over to the FIBRS
module by the City's current contracted software provider, Motorola Solutions Inc. ("Motorala");
and
WHEREAS, currently, the MPD's Information Technology Section ("ITS") is responsible for
entering and analyzing all crime data in the RMS; and
WHEREAS, the City's present volume of calls for service and crime statistics demand the
expansion of trained certified data entry personnel to accomplish the transition to the FIBRS in
order to utilize the system interface to its maximum potential; and
WHEREAS, the National Crime Statistics Exchange Program Subaward and related
documents ("Subaward Agreement") will support funding for contractual services from Motorola to
include, but not limited to, consulting services, training, technical assistance, and user support in
order to ensure a seamless transition interfacing with FIBRS as MPD Records Unit personnel
assume the responsibility of processing crime statistics prepared by ITS; and
WHEREAS, the Subaward Agreement is for the period is from April 30, 2020 to
September 22, 2021 and does not require a City match;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The City Manager is authorized' to execute the Subaward Agreement, in
substantially the attached form, between the City and FDLE to provide for the Project and to
accept funds in the amount of $192,184.00, with no City match funds required.
Section 3. The City Manager is further authorized' to designate the Chief of Police to
negotiate and execute any and all other necessary documents, all in forms acceptable to the City
Attorney, in order to implement the acceptance and administration of said funds and compliance
with the requirements of the Subaward Agreement.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
EP&ieTnd6i-,It—y Attor iey 8/7/2020
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.