HomeMy WebLinkAboutExhibitEXECUTIVE OFFICE OF THE DIRECTOR
�= SOUTH FLORIDA HIGH INTENSITY DRUG TRAFFICKING AREA
Miramar, FL 33025
May 27t", 2020
Chief Jorge Colina
Miami Police Department
400 NW 2nd Avenue
Miami, Florida 33128
Dear Chief Colina:
I am pleased to inform you that the South Florida High Intensity Drug Trafficking Area has
given your department authority to spend up to $72,901 for overtime, up to $18,592 for
equipment, and up to $6,194 for purchase of evidence, to support the investigative efforts of the
component of HIDTA's Cocaine Strategy Initiative (CSI).
These funds are specifically for reimbursement of overtime incurred by law enforcement officers
participating in the above named operation during the twelve-month period from January 1, 2020
to December 31, 2020. Any funds not expended during this period will be reprogrammed into
other HIDTA initiatives. Fringe benefits are not reimbursable and funds must be spent in
compliance with established HIDTA program policy.
Your organization may submit a claim for reimbursement on a monthly basis to Lissette
Meneses, South Florida ,HIDTA Administrative Program Coordinator, at the above address no
later than 30 days after the overtime expense has been incurred.
If you accept the stipulations above, please indicate this with you signature and with the
signature of your agency's Finance Director below and return this document to my office.
If you have any questions pertaining to the award, please feel free to contact me at 954-430-4901
or Jorge Martin for all investigative and statistical matters at (954) 430-4937 or Lissette Meneses
for all financial matters at (954) 430-4904.
Sincerely,
Y
Hugo J. Barrera
Director, South Florida HIDTA
EXECUTIVE OFFICE OF THE DIRECTOR
SOUTH FLORIDA HIGH INTENSITY DRUG TRAFFICKING AREA
Miramar, FL 33025
May 27"', 2020
Page 2 of 2
Chief Jorge Colina
Miami Police Department
Agency Head
Accepted:
Date:
Finance Director
Accepted:
Date:
Phone Number:
Email Address:
Approved as to form and legal. sufficiency
Subject to the execution by the parties:
LO-A
Date:
MEMORANDUM OF UNDERSTANDING
between
MONROE COUNTY SHERIFF'S OFFICE
and
MIAMI POLICE DEPARTMENT
IN CONSIDERATION of the promises and mutual covenants and agreements contained herein,
the parties agree as follows:
I. PURPOSE AND PARTIES
The South Florida High Intensity Drug Trafficking Area (SFLHIDTA) is a task force program
funded by grants through the Office of National Drug Control Policy, Executive Office of the
President of the United States. SFLHIDTA is governed regionally by the SFLHIDTA Executive
Board which determines how said grant funds are allocated. The Monroe County Sheriffs Office
("MCSO"), apolitical subdivision of the State of Florida, serves as a fiduciary, receiving and
disbursing federal grant funds allocated to SFLHIDTA.
In support of investigative efforts pertaining to the Cocaine Strategy Initiative the South Florida
HIDTA Executive Board has approved the Miami Police Department's (Agency) request for up
to $72,901 for overtime, up to $18,582 for equipment, and up to $6,194 for purchase of evidence.
MCSO, as fiduciary for SFLHIDTA, and Agency do hereby agree as follows:
OVERTIME
1. The Agency may request reimbursement for overtime for task force officers assigned to
the above name Initiative. Officer(s) must be eligible for such compensation from their
parent agency/department for work conducted in support of the Initiative. SFLHIDTA
funds shall not be used to pay for overtime related to training attendance, or non -
investigative administrative work, or fringe benefits.
2. SFLHIDTA funded overtime for fulltime participants shall not exceed the lower of
applicable state and local regulations for an officer's parent agency or 25% of the federal GS-
12 Step-1 pay scale for federal law enforcement officer "Rest of US" that is in effect at the
beginning of the calendar year (January 1). The Agency of the individual receiving
SFLHIDTA-funded overtime shall ensure the maximum amounts are not exceeded. Funds
must be spent in compliance with established SFLHIDTA Program Policy, including multi -
agency participation, collocation and the SFLHIDTA intelligence sharing plan.
3. The Agency will submit a claim to the HIDTA Fiscal Officer for overtime reimbursement by
MCSO with the following documentation:
Page I of 4
a. A letter on Agency letterhead outlining total amount of request, time period of the
overtime incurred, and instructions as to how check should be made payable and an
address and contact person for remittance.
b. The Overtime Summary/Certification Sheet "Request for Reimbursement of South
Florida SFLHIDTA Overtime Expenses" filled out and signed by an authorized
representative of the agency.
c. Copies of the Agency's overtime authorization sheets providing reference to the
SFLHIDTA Initiative with signatures of the employee and supervisor.
d. Either the individual pay stubs or a report from the Agency's payroll system showing
the amount paid to the officer for that overtime.
e. Copies of the Agency's timesheets for the relevant time periods to verify the method
of overtime calculation.
£ Copies of the Agency's timesheets for the relevant time periods to verify the method
of overtime calculation.
EQUYPMENT
1. The Agency will submit a claim to the HIDTA Fiscal Officer for reimbursement by MCSO
of the Covert Toolbox Surveillance System with the following documentation:
a. A letter on Agency letterhead outlining total amount of request, instructions as to
how check should be made payable and an address and contact person for remittance.
b. A copy of the invoice(s) from vendor including any serial numbers.
c. A copy of the check(s) or check register indicating the vendor has been paid.
d. Agency will have coordinated with SFLHIDTA staff in barcoding inventorial
equipment for HIDTA's inventory.
2. The Agency will follow the terms and conditions of ONDCP's HIDTA Program Policy and
Budget Guidance (PPBG) Section 8 - Property Management in regards to stewardship of the
equipment procured with HIDTA fluids (Exhibit B). This includes maintaining a current
inventory of HIDTA-reimbursed equipment items valued at or over South Florida HIDTA's
inventorial threshold of $1,000, and providing that inventory to SFLHIDTA or ONDCP staff
upon request.
Reimbursement checks will be paid by MCSO within 45 days of receipt of reimbursement
claims.
Page 2 of 4
II. POINTS OF CONTACT:
MCSO:
Patrick McCullah, General Counsel
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
Telephone: 3 05.292.7020
Fax: 305.292.7070
E-mail: pmccullah@keysso.net
SFHIDTA:
Lissette Meneses
Administrative Program Coordinator
3101 Commerce Parkway
Miramar FL 33025
Phone: 954-43 0-4904
Email: Immeneses@sflhidta.org
AGENCY:
Chief Jorge Colina
Miami Police Department
400 NW 2"d Avenue,
Miami, Florida 33128
Phone: 305-579-6111
Email: jorge.colina@miami-police.org
Page 3 of 4
III. TERM AND TERMINATION:
1. This MOU is effective as of January 1, 2020 and remains through December 31,
2020.
2. Either party may terminate this MOU at any time by providing (30) days prior
written notice of termination.
3. In the event of a material breach of this MOU, either party may immediately
terminate this MOU.
MONROE COUNTY SHERIFF'S OFFICE
Name:
Title:
Sign: _
Date:
MIAMI POLICE DEPARTMENT
Name: Jorge R. Colina
Title: Chief of Police
Sign:
Date:
Page 4 of 4
Monroe County Sheriff's Office
Memorandum of Understanding
South Florida HIDTA — Cocaine Strategy Initiative
CITY OF MIAMI, a Florida Municipal Corporation
to
Arthur Noriega V, City Manager
Attest:
Todd B. Hannon, City Clerk
Approved as to Form and Correctness:
Victoria Mendez, City Attorney
Approved as to Insurance Requirements:
Date:
Date:
Date:
By: Date:
Ann -Marie Sharpe, Director of
Risk Management