HomeMy WebLinkAboutR-20-02190FCity of Miami
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Legislation
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l ° R I° Resolution: R-20-0219
File Number: 7526
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 7/23/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY
MANAGER'S RECOMMENDATION AND WRITTEN FINDINGS PURSUANT TO
SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE
OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") FOR THE RENTAL OF
EXTENDED LENGTH SPORT UTILITY VEHICLES ("SUV'S") FROM ROYAL
RENT -A -CAR SYSTEMS OF FLORIDA, INC., A FLORIDA PROFIT
CORPORATION ("ROYAL"), FOR SIX (6) CITY OF MIAMI POLICE
DEPARTMENT ("POLICE") SERGEANT AT ARMS TO PERFORM THEIR
DUTIES; ALLOCATING FUNDS FROM THE POLICE GENERAL ACCOUNT
AND SUCH OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY
OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, INCLUDING ANY AGREEMENTS, AMENDMENTS,
RENEWALS, EXTENSIONS, AND REPLACEMENTS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY
ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN
CHAPTER 18 OF THE CITY CODE, A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need to rent extended length Sport Utility
Vehicles ("SUVs") for the City's six (6) Police Department ("Police") Sergeant at Arms to perform
their duties; and
WHEREAS, there is a substantial savings of approximately Eight Thousand Eight
Hundred Ninety Five Dollars ($8,895.00) per year by using Royal Rent-A-Car Systems of
Florida, Inc., a Florida profit corporation ("Royal"), in lieu of the primary vendor that was
awarded this vehicle type on the Miami -Dade County Contract that the City piggybacks for these
needs; and
WHEREAS, pursuant to Section 18-85 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager is waiving the requirements for competitive sealed
bidding methods as not being practicable or advantageous to the City as further detailed in
Exhibit "A", attached and incorporated;
City of Miami Page 1 of 2 File ID: 7526 (Revision:) Printed On: 811812020
File ID: 7526
Enactment Number: R-20-0219
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's recommendation and written findings pursuant to Section 18-85(a) of the
City Code waiving the requirements for competitive sealed bidding methods as not being
practicable or advantageous to the City for the rental of extended length SUVs from Royal for
the six (6) Police Sergeant at Arms to perform their duties is ratified, confirmed, and approved.
Section 3. Funds are allocated from Police's general account and such other funding
sources, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all other
documents, including any agreements, amendments, renewals, extensions, and replacements,
subject to all allocations, appropriations, prior budgetary approvals, compliance with all
applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
a form acceptable to the City Attorney, and compliance with all applicable laws, rules, and
regulations as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
i ria ndez, C ity Attor iey 7/13/2020
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
City of Miami Page 2 of 2 File ID: 7526 (Revision:) Printed on: 811812020