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* L1111 IIAIF: AGENDA ITEM SUMMARY FORM
File ID: #7211
r O R l
Date: 02/13/2020 Requesting Department: City Commission
Commission Meeting Date: 02/13/2020 Sponsored By:
District Impacted:
Type: Resolution
Subject: Reso Keys to the City and Proclamations
Budget Impact Analysis
Item has NO budget impact
Total Fiscal Impact:
Reviewed By
City Commission
Maricarmen Lopez
Meeting
Completed
02/13/2020 9:00 AM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
02/21/2020 1:36 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
02/26/2020 4:00 PM
Office of the City Attorney
George Wysong
ACA Review
Completed
03/19/2020 5:25 PM
Office of the City Attorney
Barnaby L. Min
Deputy Attorney Review
Completed
03/20/2020 9:36 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
05/26/2020 1:01 PM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
05/26/2020 4:34 PM
City of Miami
Legislation
Resolution
Enactment Number: R-20-0035
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 7211 Final Action Date:2/13/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION DECLARING A NEW POLICY
THAT ALL KEYS TO THE CITY, PROCLAMATIONS, AND OTHER PROTOCOL
ITEMS SHALL HENCEFORTH BE PRESENTED ONLY WITH THE APPROVAL OF
THE CITY COMMISSION; FURTHER DIRECTING THE CITY ATTORNEY TO DRAFT
AN AMENDMENT TO CHAPTER 2, ARTICLE II, SECTION 2-33(M) OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), TITLED
"ADMINISTRATION/MAYOR AND CITY COMMISSION/ORDER OF BUSINESS AND
RULES OF PROCEDURE," TO CODIFY THIS POLICY.
WHEREAS, pursuant to Section 4(g)(2) of the Charter of the City of Miami, Florida, as
amended ("City Charter"), the Mayor shall be recognized as the official head of the City of Miami
("City") for all ceremonial purposes; and
WHEREAS, the City Charter is silent as to a procedure for determining a recipient's
eligibility for the award of Keys to the City, Proclamations, and other protocol items (collectively,
"Protocols"); and
WHEREAS, Chapter 2, Article II, Section 2-33(m) of the Code of the City of Miami,
Florida, as amended ("City Code"), provides
Any commissioner who so desires may be a signatory on City Proclamations.
Any such Proclamations or other protocol items may be presented at a City
Commission meeting or, in the discretion of the presiding officer, may be
presented prior to the commencement of any City Commission meeting. Nothing
herein shall prevent a Proclamation from being presented at a non -City
Commission meeting; and
WHEREAS, Section 2-33(m) of the City Code provides how Protocols may be presented
but is silent as to a procedure for determining a recipient's eligibility for the award of any
Protocols; and
WHEREAS, the City Commission wishes to establish a policy whereby all Protocols shall
henceforth be presented only with the approval of the City Commission; and
WHEREAS, in accordance with Section 2-33(f) of the City Code, the City Commission,
by a majority vote, hereby deems this Resolution to be of an emergency nature;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as fully set forth in this Section.
Section 2. The Miami City Commission hereby declares a new policy that all
Protocols shall henceforth be presented only with the approval of the City Commission.
Section 3. The City Attorney is directed to draft an amendment to Chapter 2,
Article II, Section 2-33(m) of the City Code, titled "Administration/Mayor and City
Commission/Order of Business and Rules of Procedure," in order to codify the above -
referenced policy.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
i ria ndez,ity +i—ey-� 5/26/2020
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.