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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF Hw `93 AGENDA ITEM SUMMARY FORM File ID: #7521 o..Ryl. Date: 06/11/2020 Requesting Department: Department of Procurement Commission Meeting Date: 07/23/2020 Sponsored By: District Impacted: All Type: Resolution Subject: Accept RFP - Kent Security Services Inc Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachments, accepting the proposals received November 4, 2019, pursuant to Request for Proposals ("RFP") No. 985381, from Kent Security Services Inc. ("Kent") for the provision of Security Guard Services, Citywide, for an initial period of five (5) years, with an option to renew for one (1) additional three (3) year period. Authorizing the City Manager to execute the negotiated Professional Services Agreement ("PSA"), in substantially the attached form; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, in accordance to the RFP, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On September 16, 2019, the Department of Procurement issued RFP 985381 under full and open competition, to obtain proposals from experienced and qualified firms for the provision of security guard services Citywide. Proposers were required to meet all of the minimum qualification requirements established within the RFP in order to be deemed responsive. On November 4, 2019, the Office of the City Clerk received ten (10) proposals in response to the RFP. The proposals were reviewed by Procurement for responsiveness, two (2) proposals were deemed non-responsive for not following the proper submission instructions and failing to submit documentation as required by the RFP. The Evaluation Committee ("Committee"), appointed by the City Manager, evaluated the Proposals following the guidelines set forth in the RFP. The Committee recommended award to the highest ranked proposer Kent. Pursuant to the City's Living Wage Ordinance, this Security Guard Services contract includes the City's Living Wage. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: N/A Reviewed By Department of Procurement Annie Perez Department Head Review Completed 06/12/2020 11:25 AM Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 06/15/2020 1:01 PM Office of Management and Budget Christopher M Rose Budget Review Completed 06/16/2020 6:41 AM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 06/16/2020 9:41 AM City Manager's Office Sandra Bridgeman Assistant City Manager Review Completed 06/29/2020 7:46 PM City Manager's Office Arthur Noriega V City Manager Review Completed 06/29/2020 7:49 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 06/29/2020 9:20 PM Office of the City Attorney Pablo Velez ACA Review Completed 06/30/2020 12:51 AM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 06/30/2020 9:34 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 07/01/2020 12:32 PM City Commission Nicole Ewan Meeting Completed 07/23/2020 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 07/27/2020 8:37 AM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED NOVEMBER 4, 2019 PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 985381 FROM KENT SECURITY SERVICES, INC., A FLORIDA PROFIT CORPORATION ("KENT"), FOR THE PROVISION OF SECURITY GUARD SERVICES CITYWIDE FOR AN INITIAL PERIOD OF FIVE (5) YEARS WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD ON AN AS -NEEDED CONTRACTUAL BASIS; AUTHORIZING THE CITY MANAGER TO EXECUTE A NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA") WITH KENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO THE RFP, ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, various City of Miami ("City") Departments have a need for security guard services on an as -needed basis; and WHEREAS, on September 16, 2019, the City's Procurement Department ("Procurement") issued Request for Proposals ("RFP") No. 985381 for Security Guard Services Citywide under full and open competition to obtain proposals from experienced and qualified firms for the provision of said services; and WHEREAS, on November 9, 2019, the Office of the City Clerk received ten (10) proposals in response to the RFP, two (2) of which were deemed non-responsive; and WHEREAS, on January 6, 2020 and January 13, 2020, the Evaluation Committee ("Committee") appointed by the City Manager convened to discuss and evaluate the proposals, following the guidelines established within the RFP and ranked Kent Security Services, Inc., a Florida profit corporation ("Kent"), as the highest ranked responsive and responsible proposer; and WHEREAS, on February 12, 2020, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations with Kent for a Professional Services Agreement ("PSA") for the provision of security guard services; and OF .�f City of Miami ' �, City Hall t '"01;; ;NATO * Legislation 3500 Pan American Drive Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-20-0208 File Number: 7521 Final Action Date:7/23/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED NOVEMBER 4, 2019 PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 985381 FROM KENT SECURITY SERVICES, INC., A FLORIDA PROFIT CORPORATION ("KENT"), FOR THE PROVISION OF SECURITY GUARD SERVICES CITYWIDE FOR AN INITIAL PERIOD OF FIVE (5) YEARS WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD ON AN AS -NEEDED CONTRACTUAL BASIS; AUTHORIZING THE CITY MANAGER TO EXECUTE A NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA") WITH KENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO THE RFP, ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, various City of Miami ("City") Departments have a need for security guard services on an as -needed basis; and WHEREAS, on September 16, 2019, the City's Procurement Department ("Procurement") issued Request for Proposals ("RFP") No. 985381 for Security Guard Services Citywide under full and open competition to obtain proposals from experienced and qualified firms for the provision of said services; and WHEREAS, on November 9, 2019, the Office of the City Clerk received ten (10) proposals in response to the RFP, two (2) of which were deemed non-responsive; and WHEREAS, on January 6, 2020 and January 13, 2020, the Evaluation Committee ("Committee") appointed by the City Manager convened to discuss and evaluate the proposals, following the guidelines established within the RFP and ranked Kent Security Services, Inc., a Florida profit corporation ("Kent"), as the highest ranked responsive and responsible proposer; and WHEREAS, on February 12, 2020, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations with Kent for a Professional Services Agreement ("PSA") for the provision of security guard services; and WHEREAS, Procurement and a designated negotiating team successfully completed the negotiations and have recommended to the City Manager the execution of a PSA with Kent; and WHEREAS, the PSA includes a living wage pursuant to the City's Living Wage Ordinance; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received November 4, 2019 pursuant to RFP No. 985381 from Kent for the provision of security guard services Citywide for an initial period of five (5) years with an option to renew for one (1) additional three (3) year period on an as -needed contractual basis is accepted. Section 3. The City Manager is authorized' to execute a negotiated PSA with Kent, in a form acceptable to the City Attorney. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to the RFP, all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and all in compliance with all applicable laws, rules, and regulations as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ndez, City Attor iey 7/1/2020 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.