Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7431 Date: 05/04/2020 Commission Meeting Date: 06/11/2020 Type: Resolution Subject: Bid Waiver - GASB 87 Project Plan Purpose of Item: Requesting Department: Department of Finance Sponsored By: District Impacted: All A resolution of the Miami City Commission, authorizing the City Manager to execute a bid waiver for RSM US LLP, in substantially the attached form, for GASB 87 assessment assistance for an amount not to exceed $50,000. Background of Item: For reporting periods beginning after December 15, 2019, governments will be required to implement GASB 87. The objective of the statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. In order to ensure a successful implementation, the population of leases, both lessee and lessor, must be properly identified. This process requires a significant investment of staff's time and has proven to be a challenge to some organizations. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By Department of Finance Erica T Paschal Department Head Review Completed 05/04/2020 2:39 PM Department of Procurement Annie Perez Procurement Review Completed 05/05/2020 11:36 AM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 05/05/2020 12:10 PM Office of Management and Budget Donovan Dawson Budget Analyst Review Completed 05/13/2020 10:00 AM Office of Management and Budget Christopher M Rose Budget Review Completed 05/14/2020 2:20 PM City Manager's Office Sandra Bridgeman Assistant City Manager Review Completed 05/20/2020 5:09 PM City Manager's Office Arthur Noriega V City Manager Review Completed 05/21/2020 11:49 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/21/2020 3:17 PM Office of the City Attorney Xavier Alban ACA Review Completed 05/28/2020 11:04 AM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 05/28/2020 11:16 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 06/01/2020 11:18 AM City Commission Nicole Ewan Meeting Completed 06/11/2020 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 06/15/2020 5:57 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/15/2020 6:02 PM Office of the City Clerk City Clerk's Office Rendered Completed 06/15/2020 6:02 PM City of Miami Legislation Resolution Enactment Number: R-20-0164 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7431 Final Action Date:6/11/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5TNS) AFFIRMATIVE VOTE PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," WAIVING THE REQUIREMENTS OF COMPETITIVE SEALED BIDDING PROCEDURES AS NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") AND APPROVING THE PROCUREMENT OF THE TECHNICAL ACCOUNTING CONSULTING SERVICES OF RSM US LLP ("RSM") FOR THE CITY'S FINANCE DEPARTMENT TO DEVELOP AND EXECUTE A GOVERNMENT ACCOUNTING STANDARDS BOARD STATEMENT NO. 87 ("GASB 87") PROJECT PLAN; ALLOCATING AND APPROPRIATING FUNDS FROM THE FINANCE DEPARTMENT'S BUDGET ACCOUNT NO. 00001.160000.534000.0000.00000 FOR SAID PURPOSE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A PROFESSIONAL SERVICES AGREEMENT WITH RSM TO ASSIST IN THE ESTABLISHMENT AND EXECUTION OF A GASB 87 PROJECT PLAN FOR A TOTAL AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000.00) IN ACCORDANCE WITH RSM'S PROPOSED SCOPE OF WORK; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, MODIFICATIONS, AND EXTENSIONS, SUBJECT TO FUTURE ALLOCATIONS, APPROPRIATIONS, BUDGETARY APPROVALS AT TIME OF NEED HAVING BEEN PREVIOUSLY MADE, IN COMPLIANCE WITH ALL APPLICABLE LAWS AND PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has made a finding, attached and incorporated as Exhibit 'A" containing reasons supporting the conclusion that competitive sealed bidding is not practicable and is not advantageous to the City of Miami ("City") in order for the City's Finance Department ("Department") to retain the technical accounting consulting services of RSM US LLP ("RSM"); and WHEREAS, for reporting periods after December 15, 2019, governments are required to implement Government Accounting Standards Board Statement No. 87 ("GASB 87"); and WHEREAS, the objective of GASB 87 is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments; and WHEREAS, in order to ensure the successful implementation of GASB 87, the population of leases, of both lessee and lessor, must be properly identified and this process requires a significant investment of staff time and has proven to be a challenge for some organizations; and WHEREAS, the Department finds that retaining the expertise of a technical accounting consultant will be advantageous in ensuring the City is in compliance with GASB 87; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the technical accounting services, as specified, be approved pursuant to Section 18-85(a) of the City Code; and WHEREAS, following a properly advertised public hearing, the City Commission finds it is in the best interest of the City to ratify, approve, and confirm, by a four-fifths (4/5ths) affirmative vote, the waiver of competitive sealed bidding procedures for the procurement by the City of the technical accounting services of RSM to assist in the development and execution of a GASB 87 Project Plan for a total amount not to exceed Fifty Thousand Dollars ($50,000.00) in accordance with RSM's proposed statement of work; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-85(a) of the City Code, after an advertised public hearing, the City Manager's findings, attached and incorporated as Exhibit "A," that the requirements of competitive sealed bidding procedures are not practicable and are not advantageous to the City are ratified, approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and the request to retain the technical accounting services for the City's Finance Department to develop and execute a GASB 87 Project Plan with the assistance of RSM is approved. Section 3. Funds from the Department's Budget Account No. 00001.160000.534000.0000.00000 are allocated and appropriated for said purpose, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is authorized' to negotiate and execute, in a form acceptable to the City Attorney, a Professional Services Agreement with RSM for a total amount not to exceed Fifty Thousand Dollars ($50,000.00) in accordance with RSM's proposed statement of work. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, modifications, and extensions, subject to allocations, appropriations, budgetary approvals at time of need having been previously made, in compliance with all applicable laws and applicable provisions of the City Code, ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. including, but not limited to, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and all in a form acceptable to the City Attorney as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: i ria ndez,ity ttor ey74 6/1/2020 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.