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HomeMy WebLinkAboutAgenda Item Summary FormDate: 05/15/2020 AGENDA ITEM SUMMARY FORM File ID: #7456 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 06/25/2020 Sponsored By: District Impacted: District 2 Type: Resolution Subject: Authorize Amendment 1 - Brickell Avenue Landscaping and Maintenance Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachments, authorizing Amendment No. 1, for an addition to services required; and further, authorizing an increase to the Professional Services Agreement with Florida Turf and Landscaping Horticulture, Inc., for the provision of Brickell Avenue landscaping and maintenance services including additional services for an irrigation project for the purchase, installation, inspection, testing and operation of a pressure vacuum breaker at a City water service connection in a not -to -exceed amount of $527,215.00, thereby increasing the annual compensation limit from $427,215.00 to an amount not -to -exceed $527,215.00 to account for an additional extension year in the amount of $427,215.00 and $100,000.00 for the additional services; for Invitation for Bid (IFB) No. 14-15-019, Brickell Avenue Landscaping and Maintenance, with Florida Turf and Landscaping Horticulture, Inc., authorized by Resolution No. 15-0257, adopted on June 11, 2015; allocating funds from City of Miami Department of Resilience and Public Works (Public Works), subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 1 in substantially the attached form; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City entered into an agreement with Florida Turf and Landscape Horticulture, Inc. (Florida Turf) on August 15, 2015, pursuant to Resolution No. 15-0257, Invitation for Bid No. 14-15-019, for Brickell Avenue landscaping and maintenance services. Public Works currently requires the installation of a pressure vacuum breaker at the water service connection that supplies lawn irrigation at multiple locations along Brickell Bay Drive and Brickell Avenue. In accordance to Section 00800, General Conditions, Subsection 54, Additions/Deletions of Services Required, in the IFB, the City may add additional services to any resultant contract upon successful negotiations and mutual consent of the contracting parties. Florida Turf provided an acceptable proposal for the irrigation project. Additionally, work under this contract was delayed due to the COVID-19 Emergency. The City will also extend the contract for one (1) year to allow for the work delayed due to COVID-19 and for the additional services for the irrigation project to be completed The estimated cost for this one-year extension and irrigation project is $527,215.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $527,125.00 Reviewed By Department of Resilience and Public Works Review Completed 05/15/20209:58 AM Department of Procurement Annie Perez Office of Management and Budget Donovan Dawson Office of Management and Budget Christopher M Rose City Manager's Office Nzeribe Ihekwaba City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Alan M. Dodd Department Head Procurement Review Completed 05/18/2020 2:32 PM Budget Analyst Review Completed 05/26/2020 3:21 PM Budget Review Completed 05/28/2020 4:43 PM Assistant City Manager Review Completed 05/28/2020 5:37 PM City Manager Review Completed 05/29/2020 11:19 AM Legislative Division Review Completed 06/05/2020 11:55 AM ACA Review Completed 06/11/2020 11:29 AM Deputy City Attorney Review Completed 06/11/2020 2:16 PM Approved Form and Correctness Completed 06/15/2020 12:35 PM Meeting Completed 06/25/2020 9:00 AM Rendered Completed 06/26/2020 1:27 PM OF .�f City of Miami * iMonrHATFO Is eA Legislation r o _ Resolution Enactment Number: R-20-0177 File Number: 7456 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:6/25/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI ("CITY") AND FLORIDA TURF AND LANDSCAPE HORTICULTURE, INC., A FLORIDA PROFIT CORPORATION ("FLORIDA TURF"), PURSUANT TO INVITATION FOR BID ("IFB") NO. 14-15-019 FOR BRICKELL AVENUE LANDSCAPING AND MAINTENANCE SERVICES ("SERVICES"), PROVIDING FOR 1) A ONE (1) YEAR EXTENSION OF TIME BEYOND THE TERMS OF THE AGREEMENT FOR PENDING PERFORMANCE OF THE SERVICES; 2) THE PURCHASE, INSTALLATION, INSPECTION, TESTING, AND OPERATION OF A PRESSURE VACUUM BREAKER AT A CITY WATER SERVICE CONNECTION ("ADDITIONAL SERVICES") REQUIRED FOR AN IRRIGATION PROJECT; AND 3) AN INCREASE IN AGREEMENT CAPACITY TO A NOT TO EXCEED AMOUNT OF FIVE HUNDRED TWENTY SEVEN THOUSAND TWO HUNDRED FIFTEEN DOLLARS ($527,215.00) COMPRISED OF FOUR HUNDRED TWENTY SEVEN THOUSAND TWO HUNDRED FIFTEEN DOLLARS ($427,215.00), THE AGREEMENT AMOUNT FOR ONE (1) YEAR OF SERVICES, AND ONE HUNDRED THOUSAND DOLLARS ($100,000.00), THE AMOUNT FOR THE ADDITIONAL SERVICES REQUIRED FOR THE IRRIGATION PROJECT; ALLOCATING FUNDS FROM THE CITY'S DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("PUBLIC WORKS") SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH FLORIDA TURF, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 15-0257 adopted on June 11, 2015, the City Commission authorized the City Manager to enter into an Agreement with Florida Turf and Landscape Horticulture, Inc., a Florida profit corporation ("Florida Turf'), in accordance with Invitation for Bid ("IFB") No. 14-15-019 for Brickell Avenue Landscaping and Maintenance Services ("Services") for an initial one (1) year period with four (4) additional one (1) year renewal periods at an annual not to exceed amount of Four Hundred Twenty Seven Thousand Two Hundred Fifteen Dollars ($427,215.00), subject to the availability of funds; and WHEREAS, the City of Miami's ("City") Department of Resilience and Public Works ("Public Works") requires additional services for the installation of a pressure vacuum breaker at the water service connection that supplies lawn irrigation at multiple locations along Brickell Bay Drive and Brickell Avenue ("Additional Services") required for an irrigation project at a cost of One Hundred Thousand Dollars ($100,000.00); and WHEREAS, in accordance with IFB No. 14-15-019, Section 00800 General Conditions, Subsection 54 Additions/Deletions of Services Required, the City may add the Additional Services to the Agreement upon successful negotiations and mutual consent of the City and Florida Turf; and WHEREAS, due to the ongoing COVID-19 Emergency, there have been delays in the performance of the Services under this Agreement; and WHEREAS, this Agreement is currently in its fourth (4th) and final renewal period which will expire on August 31, 2020; and WHEREAS, pursuant to Section 3 of IFB No. 14-15-019, the Agreement can be extended by one (1) additional year, as deemed in the City's best interest, to allow for performance of both the Services that have been delayed and the Additional Services currently required for completion of the irrigation project; and WHEREAS, it is in the best interest of the City to increase the Agreement's capacity from the annual not to exceed amount of Four Hundred Twenty Seven Thousand Two Hundred Fifteen Dollars ($427,215.00) to the not to exceed amount of Five Hundred Twenty Seven Thousand Two Hundred Fifteen Dollars ($527,215.00) to accommodate the pending performance of the Agreement's Services and address the Additional Services required for an irrigation project during the one (1) year extension; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in the Section. Section 2. Amendment No. 1 to the Agreement between the City and Florida Turf pursuant to IFB No. 14-15-019 for the Services providing for 1) a one (1) year extension of time beyond the terms of the Agreement for pending performance of the Services; 2) the Additional Services required for an irrigation project; and 3) an increase in Agreement capacity to a not to exceed amount of Five Hundred Twenty Seven Thousand Two Hundred Fifteen Dollars ($527,215.00) comprised of Four Hundred Twenty Seven Thousand Two Hundred Fifteen Dollars ($427,215.00), the Agreement amount for one (1) year of Services, and One Hundred Thousand Dollars ($100,000.00), the amount for the Additional Services required for the irrigation project, is hereby authorized.' Section 3. Funds shall be allocated from Public Works subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute Amendment No. 1 to the Agreement with Florida Turf, in a form acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended (City Code), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ' ndez, City Attor iey 6/1512020 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.