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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7357 R Y Date: 03/27/2020 Requesting Department: Office of Capital Improvements Commission Meeting Date: 05/14/2020 Sponsored By: Manolo Reyes District Impacted: District 4 Type: Resolution Subject: Allocate Grant Funds - Bay of Pigs Memorial Project Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to execute the Grant Agreement with the Miami Parking Authority (MPA), to accept and to allocate the contribution, authorized on May, 1, 2019 by MPA, in the amount of Two Hundred Fifty Thousand Dollars ($250,000.00) ("Grant Funds") to fund the Bay of Pigs Memorial Project (40-B183526), further authorizing the City Manager execute any other necessary documents, amendments, or modifications to the Grant Agreement. Background of Item: The Office of Capital Improvements (OCI) is seeking City Commission authorization to execute the Grant Agreement with MPA for Bay of Pigs Memorial Project (40-13183526) to construct on -street parking spaces along the perimeter of the Bay of Pigs Memorial Park located at 5665 SW 3rd Street. The scope of work consists of, but is not limited to pavement grading, milling, resurfacing and markings, curb and gutter installation, ADA ramp installations, swale modifications, and signage. Budget Impact Analysis Item is NOT funded by Bonds Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: $250,000 CIP Project No: 40-B183526 Reviewed By Office of Capital Improvements Steven Williamson Department Head Review Completed 03/27/2020 5:14 PM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 04/21/2020 8:50 PM Office of Management and Budget Christopher M Rose Budget Review Completed 04/23/2020 11:58 AM City Manager's Office Nzeribe Ihekwaba Assistant City Manager Review Completed 04/24/2020 8:17 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/27/2020 9:27 AM City Manager's Office Arthur Noriega V City Manager Review Completed 04/28/2020 11:47 AM Office of the City Attorney Xavier Alban ACA Review Completed 04/29/2020 2:30 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 04/30/2020 9:04 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/05/2020 12:20 PM City Commission Todd B. Hannon Meeting Completed 05/14/2020 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 05/26/2020 7:36 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/26/2020 7:41 PM Office of the City Clerk City Clerk's Office Rendered Completed 05/26/2020 7:41 PM City of Miami city Hall IIChWIIP Ip Itl Ai 80 "�' Legislation 3500 Pan American Drive Miami, FL 33133 0 R� � www.miamigov.com Resolution Enactment Number: R-20-0148 File Number: 7357 Final Action Date:5/14/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT, ALLOCATE, AND APPROPRIATE GRANT FUNDS IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) FROM THE MIAMI PARKING AUTHORITY ("MPA") FOR THE BAY OF PIGS MEMORIAL PROJECT, OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. 40-13183526; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE MPA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE ACCEPTANCE OF SAID GRANT FUNDS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO THE AGREEMENT, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is planning to construct on -street parking spaces along the perimeter of the Bay of Pigs Memorial Park located at 5665 Southwest 311 Street; and WHEREAS, the scope of work for Bay of Pigs Memorial Project, Office of Capital Improvements ("OCI") Project No. 40-13183526 consists of, but is not limited to, pavement grading, milling, resurfacing and markings, curb and gutter installation, ADA ramp installations, swale modifications, and signage ("Project"); and WHEREAS, grant funds from Department of Off -Street Parking of the City of Miami doing business as the Miami Parking Authority ("MPA") in the amount not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00) ("Grant Funds") will serve as a funding source for the management, design, and construction of the Project; and WHEREAS, the Grant Funds from the MPA shall be used solely for costs associated with the Project; and WHEREAS, on May 1, 2019, the Board of Directors of the MPA authorized its Executive Director to provide to the City the Grant Funds for the Project and to execute an Agreement to set forth terms and conditions for the use of the Grant Funds; and WHEREAS, pursuant to Mid -Year Capital Appropriation Resolution No. 19-0194 adopted on May 9, 2019, the Grant Funds were appropriated to the Project; and WHEREAS, it is appropriate for the City Manager to accept and appropriate the Grant Funds and to negotiate and execute an Agreement, in a form acceptable to the City Attorney, to set forth terms and conditions for the use of the Grant Funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept, allocate, and appropriate Grant Funds in the amount not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00) for the Bay of Pigs Memorial Project, OCI Project No. 40 -Bl 83526. Section 3. The City Manager is further authorized' to negotiate and execute an Agreement, in a form acceptable to the City Attorney, for the acceptance of the Grant Funds. Section 4. The City Manager is further authorized' to negotiate and execute, any and all other necessary documents, amendments, extensions, renewals, and modifications to the Agreement, all in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Ji, 4agn=dez,ity ttor iey 5!5/2020 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.