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=Resolution
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A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED 'MIAMI REAL TIME CRIME
CENTER VIOLENCE RESPONSE INITIATIVE" AND AUTHORIZING THE CITY MANAGER TO
ACCEPT A GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF
JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE IN THE AMOUNT OF $700,000.00,
WITH NO CITY OF MIAMI MATCH REQUIRED, TO PROVIDE FUNDING FOR THE
DEVELOPMENT OF INNOVATIVE DATA -DRIVEN APPROACHES TO CHALLENGES CURRENTLY
CONFRONTING LAW ENFORCEMENT, PERSONNEL, AND OTHER ASSOCIATED COSTS;
FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE CHIEF OF POLICE TO
EXECUTE ANY AND ALL DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN
ORDER TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID GRANT.
Information
Department: Department of Police Sponsors:
Category: Other
Attachments
Agenda Summary and Legislation
6612 Exhibit
6612 Back -Up Documents
Financial Impact
$700,000.00 Special Revenue Account No: 12000.191001.431000.0.0
Body/Legislation
WHEREAS, the City of Miami ("City") has been awarded a grant from the United States Department
of Justice, Office of Justice Programs, Bureau of Justice Assistance ("DOJ") in the amount of seven -
hundred thousand dollars ($700,000.00) ("Grant") to support the operation of the Miami Police
Department's ("MPD") Real Time Crime Center ("RTCC"); and
WHEREAS, the Grant will be used to implement the RTCC Violence Response Initiative ("Initiative")
in an effort to reduce gun violence in the City and to evaluate the effectiveness of the RTCC as a means to
improve responses to violent crime; and
WHEREAS, the City will procure an experienced research partner to create a plan, formulate pro-
active approaches to address specific crime patterns, and develop predictive models for crime prevention,
and
WHEREAS, the Initiative results will improve MPD's ability to make force deployment decisions and
increase crime clearance rates for the safety of residents, businesses, and visitors within the City, and
WHEREAS, the Grant does not require any match from the City; and
WHEREAS, the Grant is awarded for a period of four (4) years, beginning October 1, 2019 through
September 30, 2022;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriate as described below:
FUND TITLE: Miami Real Time Crime Center Violence
Response Initiative
RESOURCES: DOJ $700,000.00
APPROPRIATION: Improve Operations of the RTCC $700,000.00
Section 3. The City Manager is authorized' to accept the Grant from the DOJ in the amount of
$700,000.00, with no City match required, to provide funding for the development of innovative, data -driven
http://miamifl.igm2.com/Citizens/Detail_ LegiFile.aspx?ID=6612&highlightTerms=6612 11/25/2019
R-19-0450 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACH... Page 2 of 2
approaches to challenges currently confronting law enforcement, personnel, and other associated
costs.
Section 4. The City Manager is further authorized[i] to designate the Chief of Police to execute
any and all necessary documents, all in a form acceptable to the City Attorney, for the acceptance of said
Grant.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.[2]
[1 ] The herein authorization is further subject to compliance withal[ requirements that maybe imposed by the City
Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions.
[2] If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it
was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the
veto by the City Commission.
http://miamifl.igm2.comICitizensIDetail LegiFile.aspx?ID=6612&highlightTenns=6612 11/25/2019
-F--
rT%!"'�
. U.S. Department of Justice
£,
A ,,� Office of Justice Programs
Office of the Assistant Attorney General Washington, D.C. 20531
September 9, 2019
Mr. Emilio Gonzalez
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Gonzalez:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has
approved your application for funding under the FY 19 Strategies for Policing Innovation in the amount of $700,000 for City of
Miami.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Geislia Barnes, Program Manager at (202) 514-8516; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Enclosures
E�=a. U.S. Department of Justice
Office of Justice Programs
- Office of Civil Rights
Washington, DC 20531
September 9, 2019
Mr. Emilio Gonzalez
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Gonzalez:
Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law.. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivM,-htsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse fording, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know.
Sincerely,
7&� a
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
_ U.S. Department of Justice
s.. Office of Justice Prog=
. �.
Bureau of Justice Assistance
Grant
PAGE 1 OF 21
.:
LRECIPIE.N-I'NAME AND ADDRESS (Including Zip Code)
4.AWARDNLNfBER 2019 -WY -EX -0005
City of vliami
3500 Pan American Drive
5. PROJECT PERIOD: FROM 10/012019 TO 09/30/2022
hTiami, FL 33133
BUDGET PERIOD: FROM 10101P-019 TO 09/302022
6. AWARD DATE 09/092019
8. SUPPLENEI I NUMBER
7. ACTION
Initial
1e. GRA_NTEE IRS/VENDOR NO.
596000407
00
A GRAN-= DUNS NO.
9. PREVIOUS AWARD AMOUNT so
072230791
3. PROJECT TITLE
10. AVIOUM-f OF THIS AWARD S700,000
Miami Real Time Crime Center Violence Response Initiative
11. TOTAL. AWARD S700,000
12. SPECIAL CO, fDFITONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LINUTATI0NS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported underFYI9(BJ.A-Policing Innovations) Pub. L. No. 116-6,133 Stat 13,112
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDANumber)
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
15.NfETHOD OF PAYMENT
GPRS
AGENCYAPPROV AL
I GRANTEE ACCEPTANCE
16. TYPED INAME ANS TITLE OF APPROVING OFFICIAL
18. TYPED V AbIE AND TITLE OF AUTHORIZE GRAM E OFFiCLAL
Katharine T. Sullivan
Emilio nzalez
City NI ag s
Principal Deputy AssistantAttomey General
17. SIGNATURE OF APPROVING OFFICLAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL.
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. UWYUGT0694
FISCAL FIND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POLIS AMOUNT
X B WY 80 00 00 700000
O1P FOReVf 400012 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OIPFGRNI4000/2 (REV. 4-88)
__ U.S. Department of Justice
Office of Justice Programs A`VARD CONTL�I`UATION
`
Bureau of Justice Assistance SHEET PAGE 2 OF 21
Grant
PROJECT NUMBER 2019 -WY -BY -0005 AWARD DATE 09109/2019
SPEML CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award. By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if
personally executed by the authorized recipient official.
Failure to comply with any one or more of these award requirements — whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the award period -
- may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The U.S. Department of Justice ("DOJ % including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) maybe the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3 8 01-3 812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the 'Part 200 Uniform Requirements") apply to this FY
2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
OLP FORM 4000P2 (REV. 4-83)
U.S. Department of Justice
Office of Justice Programs AN
C01iTL1TUATIO\T
3 Bureau of Justice Assistance SHEET P -.GE 3 OF 21
Grant
PROJECT NUMBER 2019-G4Y-B3i-0005 AWARD DATE 09!09/3019
SPECL41 CONDITIONS
3. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.,-ov'financialauide/DOJ/index.htm), including any
updated version that maybe posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 day after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2017, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2017, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp..aov/traininalf3nts.hta. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de miniTnic" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimi
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the Me minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The Me minimic" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
OJP FORS[ 4000/2 (REV. 4-83)
=� s' U.S. Department of Justice
' Office of Justice Programs A«'ARD CO1 TLVU-ATIO�i
Bureau of Justice Assistance SHEET P -AGE a OF 21
Grant
PROJECT IN UNMER 2019 -UT -B`{-0005 AWARD l_RD DATE 09:09/2019
SPECIAL CONDITIONS
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVNV, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SANT),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier' subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SA -M registration.
The details of the recipient's obligations related to SAM and to unique entity identifier are posted on the OJP web site
at https://ojp.gov/fundinz/Explore/SAiNf.htm (Award condition: System for Award Management (SAIM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
OF EORt 4000/2 (REV. 4-88)
�_rt:. U.S. Department of Justice
r - Office of Justice Programs AWARD CONTE TUATIO-N
Bureau of Justice Assistance SHEET PAGE s OF 21
Grant
PR07ECT i ZNMER 2019-N4Y-BX-0005 AWARD DATE 09i09r2019
SPECL4L C0XDITI0-XS
9. Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both --
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipients monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E -Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E -Verify (and follows the proper
E -Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
01P FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTLr-[1ATI0\
Bureau of Justice Assistance SHEET PAGE 6 OF 21
Grant
I PROJECT hTtifBER 2019-%-f-BX-0005 AWARD DATE 0 910 9/20 19
SPEML C0-VD1TI0-NS
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify
website (https://v ww.e-verify.govo or email E -Verify at E-Verify@dhs.gov. E -Verify employer agents can email E -
Verify at E-VerifyEmployerAgentCadhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance
10. Requirement to report actual or imminent breach of personally identifiable information (PIE)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (Oivffi M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manner no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
11. All subawards ("subgrants") must have specific federal authorization
The recipient; and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, S250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OR award are posted on the OJT web site at https://ojp..aov/funding/Explore/voncompetitivePmcurementhtm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
OR FOKM 4000/2 (REV. 4-88)
U.S. Department of Justice
a Office of Justice Programs AWARD CO�iTLV [1ATTOti
is
Bureau of Justice Assistance SHEET PAGE 7 OF 21
Grant
PROJECT NTNN BER 2019 -WY -Bt -0005 AWARD DATE 09/09/2019
SPECIAL CONDITIONS
13. Unreasonable restrictions on competition under the award; association with federal government
SCOPE- This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements — including as set out at 2 C.F.R 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") --no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government' (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or-subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
02 FORM 40001-3 (REV. 4-83)
U.S. Department of Justice
El'
Office of Justice Programs A`YARD CONTL\-[iATION
Bureau of Justice Assistance SHEET Pic s or 21
Grant
PROTECT NUMBER 2019 -WY -BX -0005 ANVARD DATE 0 9109/2 0 1 9
SPEML COVDITIO/VS
14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award) -
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficldne of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees'
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at httpsJ/ojp.,aovlfunding/ExploreTrohibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination of suitability to interact with participating minor
SCOPE. This condition applies to this award if it is indicated — in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carred out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/fun&nJFxplore/Interact-lyfinors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. OJP Training Guiding Principles
Any training or training materials that the recipient — or any subrecipient ("subgrantee") at any tier — develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgmtees.htin.
01P FORM 4000/2 (REV. 4-38)
U.S. Department of Justice
Office of Justice ProgramsA`VARD CONTLNUATIOI
Bureau of Justice Assistance SHEET PAGE 9 OF 21
Grant
PROJECT J IRMBER 2019 -NY -BX -0005 AWARD DATE 09l02019
SPEML C0ND=0jVS
19. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards. -
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R- Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries. V
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based orreligious organizations.
The text of 28 C.F.R- Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/egi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part
38, under a -CFR "current" data.
0JP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
>' Office of Justice Programs Asti ARD CO�iTEN- UATIO\
Bureau of Justice Assistance SHEET PAGE 10 OF 21
Grant
PROJECT NUMBER 2019 -WY -BX -0005 AWARD DATE 09;09,'3019
SPECL4L C0A'1) H0NS
24. Restrictions on "lobbying'
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment repeal,
modification, or adoption of any law, regulation, or policy, at any level of government Sze 18 U.S.C.1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception thatV
applies to Indian tubes and tribal organizations.
Should any question arise as to whether a particular use of federal f m&- by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2019)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2019, are set out at
https://ojp.aov/funding/Explore/FY14AppropriationsRestrictions.htna, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OR for guidance, and may not
proceed without the express prior written approval of OJP.
26. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that aprincipal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by --(I) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile
directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline.
OJP FORM 4000/2 (REV. 4-33)
U.S. Department of Justice
Office of Justice Programs AWARD CON \7UATION
S Bureau of Justice Assistance SHEET PAGE 11 OF 21
Grant
PROJECT NUNMER 2019-NVY-BX.-0005 AWARD DATE 09102019
SPECIAL COYD=OVS
27. Restrictions and certifications regarding non -disclosure agreements and related mattes
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prolubits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with lav) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information. - -
1. In accepting this award, the recipient—
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractor that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreement or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
vrritten notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrant"), procurement contracts, or
both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prole -bit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
01P FORM 4000/2 (REV. 4-38)
U.S. Department of Justice
Office of Justice Programs A`VARD CONTLYUATIO\
Bureau of Justice Assistance SHEET PAGE 12 of 21
Grant
PROJECT N-M-MBER 2019 -%T -BX -0005 AW-aRD DATE 09/09/2019
SPEML CONDITIONS
28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prolubit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712. V
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
29. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Coder 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipient, and subrecipients ("subgrantees") to adopt and enforce policies
banning emplovees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient's designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceRepordngCojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipienes past
performance, or other programmatic or financial concems with the recipient. The recipient's disclo-tyre must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
OJP FORM 4000/2 (REV. 443)
U.S. Department of Justice
Office of Justice Programs AWARD CON NUATION
s T� Bureau of Justice Assistance SHEET PAGE 13 OF 21
_ -
Grant
PROJECT INIT IBER 3019-tiY-BX-0005 AWARD DATE 0 9109/3 0 19
SPECL L CONDITIOIrS
31. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
ongoing compliance
1. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, -
agency, or -official may prohibit or in any way restrict-- (1) any government entity or -official from sending or
receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a government
entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration
status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition (or restriction) that violates this condition is an
"information -communication restriction" under this award.
2. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirement of
this condition.
3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable cost (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition.
4. Rules of Construction
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any institution of higher
education or any Indian tribe.
(2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or
in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity,"
and it officials to be "government officials.")
(3) "Program or activity" means what it means under title VI of the Civil Right Act of 1964 (see 42 U.S.C. 2000d -4a).
(4) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644; and terms that are defined in 8
U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa.
(5) Pursuant to the provisions set out at (or referenced in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of
Functions"), references to the "Immigration and Naturalization Service" in 8 U.S.C. 1373 and 1644 are to be read as
references to particular component of the Department of Homeland Security (DHS).
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, any public institution of higher education, or any other entity (or individual) to violate any
federal law, including any applicable civil right or nondiscrimination law.
LMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
0J? FOR -NI 4000/2 (REV. 4-38)
U.S. Department of Justice
s Office of Justice Pro
gr�i
ams AWARD COTLN ATION
•--
Bureau of Justice Assistance SHEET PAGE 14 OF 21
_ Grant
PROJECT NUMBER 2019-I4Y-BY-0005 ANVARO DATE 0910912019
SPECIIL CO MHOjVS
32. No use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 16441; ongoing compliance
1. Throughout the period ofperformance, no State or local government entity, -agency, or -official may use fungi
under this award (including under any subaward, at any tier) to prohibit or in any way restrict— (1) any government
entity or -official from sending or receiving information regarding citizenship or immigration status as described in 8
U.S.C. 1373(a); or (2) a government entity or -agency from sending, requesting or receiving, maintaining, or
exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition
(or restriction) that violates this condition is an "information -communication restriction" under this award.
2. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition.
3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition.
4. Rules of Construction. Both the "Rules of Construction" and the "Important Note" set out in the 'Ni oninterference
(within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing compliance"
condition are incorporated by reference as though set forth here in full. -
M
OR FOR.V14000/2 (REV. 488)
SPECML COyDITIOMS
33. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal
law enforcement: 8 U.S.C. 1373 and 1644; unallowable costs-, notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
(or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if -- at the time it incurs such costs — the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information -communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled 'Noninterference (within the funded 'program or activity') with federal law enforcement: 8
U.S.C. 1373 and 1644; ongoing compliance."
D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part'with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipients minor and
transitory non-compliance, which was unlmown to the recipient despite diligent monitoring), any obligations of award
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the 'Noninterference ... 8 U.S.C. 1373 and
1644; ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information -communication restriction" has the meaning set out in the
"Noninterference ... 8 U.S.C. 1373 and 1644; ongoing compliance" condition.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and
1644; ongoing compliance" condition are incorporated by reference as though set forth here in full.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
AWARD CONTL 1`UATI01
.'
Bureau of Justice Assistance
SHEET
PAGE 15 OF 21
2,
Grant
PROI=CT NI TUMBER
2019 -WY -BX -0005
ANKARD DATE 0910912019
SPECML COyDITIOMS
33. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal
law enforcement: 8 U.S.C. 1373 and 1644; unallowable costs-, notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
(or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if -- at the time it incurs such costs — the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information -communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled 'Noninterference (within the funded 'program or activity') with federal law enforcement: 8
U.S.C. 1373 and 1644; ongoing compliance."
D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part'with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipients minor and
transitory non-compliance, which was unlmown to the recipient despite diligent monitoring), any obligations of award
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the 'Noninterference ... 8 U.S.C. 1373 and
1644; ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information -communication restriction" has the meaning set out in the
"Noninterference ... 8 U.S.C. 1373 and 1644; ongoing compliance" condition.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and
1644; ongoing compliance" condition are incorporated by reference as though set forth here in full.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs ANVARD COVTLNUATIO\
J Bureau of Justice Assistance SHEET PAGE 16 OF 31
Grant
PROJECT NUMBER 3019-IVY'-B`C-0005 AWARD DATE 09!09/3019
SPECL4-L C0ND1T10V'S
34. Authority to obligate award funds contingent on no use of funds to interfere with federal law enforcement 8 U.S.C.
1373 and 1644; unallowable costs; notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
(or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if — at the time it incurs such costs — the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subj ect to any information -communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to'OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled "No use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing
compliance."
D. The recipient must promptly notify OR (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, maybe subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipienYs minor and
transitory non-compliance, which was unlmown to the recipient despite diligent monitoring), any obligations of award
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the No use of funds to interfere ... 8 U.S.C.
1373 and 1644; ongoing compliance" award condition.
4. Rules of Construction. The "Rules of Construction" set out in the "Authority to obligate award funds contingent on
noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
unallowable costs; notification" condition are incorporated by reference as though set forth here in full.
OP FORM 4000/3 (REV. 4-83)
U.S. Department of Justice
Office of Justice Prozrams AWARD CON-TEXUATION
Bureau of Justice Assistance SHEET PAGE n or 2l
Grant
PROJECT N -UMBER 2019 -\4Y -BX -0005 AWARD DATE 09/09/2019
SPEML COVDITIOI%S
35. Noninterference (within the funded "program or activity") with federal law enforcement: No public disclosure of
certain law enforcement sensitive information
S COPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any subaward (at any tier).
1. Noninterference: No public disclosure of federal law enforcement information in order to conceal, harbor, or shield
Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. chs. 1, 49, 227), no public disclosure may be made of any federal law enforcement
information in a direct or indirect attempt to conceal, harbor, or sbield from detection any fugitive from justice under 18
U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U.S.C. ch_ 12 --
without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C.
1071 or 1072 or of 8 U.S.C. 1324(a).
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition—
(1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U.S.C.
1101(a)(3));
(2) the term "federal law enforcement information" means law enforcement sensitive information communicated or
made available, by the federal government, to a State or local government entity, -agency, or -official, through any
means, including, without limitation— (1) through any database, (2) in connection with any law enforcement
partnership or -task-force, (3) in connection with any request for law enforcement assistance or -cooperation, or (4)
through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal
law enforcement activity; v y
(3) the term "law enforcement sensitive information" means records or information compiled for any law enforcement
purpose; and
(4) the term "public disclosure" means any communication or release other than one-- (a) within the recipient, or (b) to
any subrecipient (at any tier) that is a government entity.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded
'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
0JP FORbI4000/2 (REV. 4-83)
U.S. Department of Justice
h Office of Justice Programs AWARD CONTINUATION
€'
Bureau of Justice Assistance SHEET PAGE 15 OF 21
"J Grant
PROJECT NUMBER 2019 -SPY -BX -0005 AWARD DATE 091091-7019
SPEM L CO-NDITIONS
36. No use of funds to interfere with federal law enforcement: No public disclosure of certain law enforcement sensitive
information
SCOPE. This condition applies as of the date the recipient accepts this award; and throughout the remainder of the
period of performance. Its provisions must be among those included in any subaward (at any tier).
1. No use of funds to interfere: No public disclosure of federal lav enforcement information in order to conceal, harbor,
or shield
Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. cbs. 1, 49, 227), no funds under this award may be used to make any public disclosure of
any federal law enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any
fugitive from justice under 18 U.S.C. cb_ 49, or any alien who has come to, entered, or remains in the United States in
violation of 8 U.S.C. cb. 12 -- without regard to whether such disclosure would constitute (or could form a predicate
for) a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a).
2. !Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction.
The "Rules of Construction" set out in the ' iVoninterference (within the funded "program or activity") with federal law
enforcement: No public disclosure of certain law enforcement sensitive information" award condition are incorporated
by reference as though set forth here in full.
37. Requirement to collect certain information from subrecipients
Except as provided in this condition, the recipient may not make a subaward to a State, a local government, or a
"public" institution of higher education, unless it first obtains from the proposed subrecipient responses to the questions
identified in the program solicitation as "Information regarding Communication with the Department of Homeland
Security (DHS) and/or Immigration and Customs Enforcement (ICE)." All subrecipient responses must be collected and
maintained by the recipient, consistent with document retention requirements, and must be made available to DOJ upon
request Responses to these questions are not required from subrecipients that are either a tribal
governmentlorganization, a nonprofit organization, or a private institution of higher education.
QIP FORS[ 4000/? (REV. 4-88)
U.S. Department of Justice
�a Office of Justice Programs AWARD CONUNT[DATION
Bureau of.Justice Assistance SHEET PAGE 19 OF 21
Grant
PROJECTNLL4tBER 2019 -WY -B,-0005 AWARD DATE 09/09!'1019
SPECral COVDITIOYS
38. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report fist -tier subawards ("subgrants") of 525,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp..-ov/fandingTxplore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
39. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2019 -IVY -BX -0005
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
40. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project
41. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification mast be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
42. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal _government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJT official indicated in the program announcement under which this award is made.
43. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management Syst
(GMS) to document changes.
01P FORM 4000/2 (REV. 4-83)
SPECLAL CONDITIONS
4-4. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF -425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj..�ov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (https://bjapmtojp.aovo. For more detailed
information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
45. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request
46. Cooperating with OR Monitoring
The recipient agrees to cooperate with DIP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including request; related to desk reviews andlor site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring taslrs, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipients access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
47. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The-
data
hedata elements for this process will be outlined by the Office of Justice Programs.
48. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R Part 46 and all OR
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent
49. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R- Part 22 and, in particular, 28 C.F.R 22.23.
50. Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
51. The recipient agrees to notify BJA of any change in the status or duties of the collaborating agency partners or key
individuals involved in implementing the activities under this award.
OR FORM 4000/3 (REV. 4-88)
U.S. Department of Justice
�=
Office of Justice Programs
AWARD COITLVTIATIO
s.-.
Bureau of Justice Assistance
SHEET
PAGE 20 of 21
- =
Grant
PROJECT NUMBER
2019-wY-BX-0005
AWARD DATE 09/09/3019
SPECLAL CONDITIONS
4-4. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF -425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj..�ov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (https://bjapmtojp.aovo. For more detailed
information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
45. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request
46. Cooperating with OR Monitoring
The recipient agrees to cooperate with DIP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including request; related to desk reviews andlor site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring taslrs, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipients access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
47. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The-
data
hedata elements for this process will be outlined by the Office of Justice Programs.
48. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R Part 46 and all OR
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent
49. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R- Part 22 and, in particular, 28 C.F.R 22.23.
50. Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
51. The recipient agrees to notify BJA of any change in the status or duties of the collaborating agency partners or key
individuals involved in implementing the activities under this award.
OR FORM 4000/3 (REV. 4-88)
- U.S. Department of Justice
Office of Justice Programs AWARD CONTEN NATION
`} Bureau of Justice Assistance SHEET PAGE 21 OF 21
bk - Grant
PROJECT;VTUNBER 2019 -WY -BF -0005 AWARD DAn 09io9/2o19
SPECL4L COVDlIlO.VS
52. Recipient understands and agrees that neither it nor any subrecipient may engage in activities constituting
organizational conflicts of interest, such as awarding contracts (to be paid in whole or in part with grant funds) to
Department of Justice -funded training and technical assistance (TTA) providers that guided project specifications as
part of the provision of training and technical assistance to the recipient (or any subrecipient) of this award. The
Procurement Standards in 2 C.F.R Part 200 (the Part 200 Uniform Requirements) and the DOJ Grants Financial Guide
describe actions that would or may give rise to organizational conflicts or other potential conflict of interest concerns
under the award. Prior approval from the grant manager is required for any work with a Department of Justice -funded
TTA provider.
53. The recipient is authorized to incur obligations, expend, and draNv down funds in an amount not to exceed 5100,000 for
the sole purpose of developing an SPI Action Plan. The grantee is not authorized to incur any additional obligations, or
make any additional expenditures or draw -downs until BJA has reviewed and approved the recipient's SPI Action
Plan, and a Grant Adjustment Notice (GAN) has been issued to remove this Special Condition.
54. Recipient integrity and performance matter: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAKI and FAPIIS
The recipient mwt comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this ON award or
any other grant, cooperative agreement, or procurement contract from the federal government Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal
System for Award Management ('mown as "SAM"), to the designated federal integrity and performance system
(currently, "FA -PUS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https:/Iojp.gov/funding/FAPES.htin (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPHS), and are incorporated by
reference here.
55. The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed 815,000, for the sole purpose of attending a required OJP conference associated with
this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures
or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and
approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove
this special condition. y
01P FORM 4000/2 (REV. 4-33)
U.S. Department of Justice
F =#_ Office of Justice Programs
Bureau of Justice Assistance
Mashingran, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Cateaorical Exclusion for City of Miami
The FY19 Strategies for Policing Innovation grant program will build upon analysis -driven, evidence -based
policing by encouraging state, local, and tribal law enforcement agencies to develop effective, economical, and
innovative responses to crime. None of the following activities will be conducted either under the OJP federal
action or a related third party action:
1) New construction;
2) Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100 -year flood plain;
3) A renovation which will change the basic prior use of a facility or significantly change its size;
4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment; or
5) Implementation of a program involving the use of chemicals.
Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety
would not meet the criteria for a cateaorical exclusion. Consequently, the subject federal action meets the Office
of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of
Title 28 of the Code of Federal Regulations.
OJP FORM 40000- (REV. 4-88)
U.S. Department of Justice
GRANT 11LAINAGER'S 1�IENT IORA�t'DUA1, PT. I:
Office of Justice Programs
PROJECT SUi1LlIARY
r_ -
r Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE 1 OF 1
2019-vVY-BX-0005
This project is supported under FY19(BJ.A - Policing Innovatiow) Pub. L. No. 116-6, 133 Stat 13,112
1. STAFF CONTACT (dame &- telephone number)
2. PROJECT DIRECTOR (Name, address S telephone number)
Geislia Barnes
Lillian P. Blondet
(303) 51 8,8516
Director, Ounce of Graats Administration
3500 Pann American Drive
Miami, FL 33133
(303) 416-1536
3a. TITLE OF THE PROGRA_NI
3b. POMS CODE (SEE ENSTRUCTIONS
ON REVERSE)
Purpose Area 1: Supporting Innovation
4. TITLE OF PROJECT
Miami Real Time Crime Center Violence Response Initiative
5. NANEE & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
Citv of Miami
3500 Pan American Drive
Miami, FL 33133
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/3019 TO: 09/300-032
FROM: 10/012019 TO: 09.130/2033
9. A-MOUNf OF AWARD
10. DATE OF AWARD
$700,000
09/109/2019
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUN&IARY DESCRIPTION OF PROJECT (See instruction on reverse)
Strategies for -Policing Innovation (SPI), Purpose Area 1: Innovative Approaches provides resources to support projects to implement and test innovative approaches
to operational challenges and violent crime reduction SPI grant recipients will develop innovative, data -driven approaches to challenges currently confronting law
enforcement agencies. Recipients must 1) describe the innovative, data -driven approach to be implemented; 2) create an action plan to evaluate the effectiveness
of the approach, for which an applicant may engage a research partner to create the plan; 3) identify a specific violent crime problem to address; 4) develop a
prevention, mitigation, or response strategy to address the problem; 5) evaluate the project; and 6) assess and report the results to BJA for public availability. The
evaluation design must include outcome measures capable of informing a credible assessment of the effectiveness of the strategies.
SPI is part of the Project Safe Neighborhoods (PS\) Suite of Programs, which is focused on reducing violent crime. These initiatives will coordinate proactively
with the PSN team in the respective district of the United States Attorney's Office (USAO) to enhance collaboration and strengthen the commitment to reducing
OJP FORM 40000- (REV. 4-88)
violent crime.
The City of'Miami will use award funds to operate Miami's Real Time Crime Center CMUCC) to target gun violence; and to evaluate the effectiveness of the
real-time crime center as a means to improve responses to violent crime.
CA/NCF
U.S. Department of Justice
Office of Justice Programs, Bureau of Justice Assistance
Miami Real Time Crime Center Violence Response Initiative
CITY OF MIAMI, a Florida Municipal Corporation
M
By: Date: l i
Emilio T. Gonzalez, City Manager
Attest:
Hannon, City Clerk
Approved as to Form and Correctness:
Apr
IM
Risk Management
Date:
Date: } ( 3
Date: /112- /
MRI CC Grant Revised Budget- Year 1
A. Personnel
❑#
Description Purpose Consultant(s)
Original Total
Cost
Non -Federal
Federal Request
0
N/A
$0
$0
$0
Total(,):
$0
$0
$0
B. Fringe Benefits
P
Description 1[
Purpose
FConsultant(s)
Original Total Non -Federal
Cost
Federal Request
N/A
$0
$0 —11
$0
Total(s):
$0
$0 $0
C. Travel
Description Purpose
Consultant(s)MF_ Original Total Non -Federal
Cost
Federal Request
N/A 1E=1
1 $0 $0 11
$0
Total(s): $0 $0
$0
D. Equipment
Description
Purpose
Consultants)[71
Original Total
Cost
Non -Federal
Federal Request
N/A
$0
$0
$0
Total(s):
$0
$0
$0
E. Supplies
mi
Description Purpose
Consultant(s)
Original Total
11
Non -Federal
11
Federal Request
1
�1
N/A E=
$0
$0
$0
Total(s):
$0
$0
$0
F. Construction:
M
Description
Purpose
Consultant(s)
Original Total
Cost
Non -Federal
11
Federal Request
N/A =1E=
$0
$0=1$0
Total(,): $0 $0 11
$0
G. Subawards (Subgrants)
N/A � �
$0
$0 IF—so
Total(s):
$0
$0 IL
$0
H. Procurement Contracts:
LJCost
Description
Purpose
FConsultants Original Total
Non -Federal
Federal Request
1
Florida International Uiveristy (Department of Criminology
Researchers from FIU to
YES
$101,328
$0
$101,328
& Criminal Justice) *Refer
enhance data driven
to budget narrative for complete breakdown of expenses
operations and research
capabilities within MPD Crime
Analysis & Intelligence Unit.
2
Data Engineer Consultant
Development of analytical
YES
$123,149
$0
$122,299
and end user reports. Data
management and
3
Miami Real -Time Crime Center (MRTCC) Unit Director
Expert consultant to
YES
$107,424
$0
$106,574
Consultant
supervise MRTCC Crime
Analysts
Procurement Contracts Sub -totals :
$331,901
$o
$330,201
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense
r`9
li :11 1[
Computation
11
Original Total Non -Federal Federal Reque1 st
__
Cost
Duration or Distance
#i of Staff
FIU Reseachers
BJA SPI Annual Meeting
Lodging
$233
3
$1,398
$0
Travel expenses
JF7$1,398
5
FIU Reseachers
BJA SPI Annual Meeting
Transportation
$300
1
2
$600
$0
$600
Travel expenses
FIU Reseachers
B1A SPI Annual Meeting
Meals
$64
4
$512
$0
$512
Travel expenses
[
IF
�
7
Other Consultant
BJA SPI Annual Meeting
Lodging
$233
3
1
$699
$0
$699
Travel (MRTCC Unit
Director) Travel
8
Other Consultant
BJA SPI Annual Meeting
Transportation
$300
1
1
$300
$0
$300
Travel (MRTCC Unit
Director) Travel
9
Other Consultant
BJA SPI Annual Meeting
Meals$64
4
1
$256
$0
$256
Travel (MRTCC Unit
Director) Travel
expenses
Sub-total(s):l
$0
$3,765
Procurement Contracts and Consultant Travel Total: $335,666
$0
$333,966
I. Other Costs:
®
Description
Purpose
Consultants
Total Cost Non -Federal
Federal Request
F 1-11
N/A
IF $0 $0
$0
Total(s):
$0 $0
$0
J. Indirect Costs:
F —#]I
Description
Purpose
Consultants
F Total Cost
Non -Federal
Federal Request
N/A
1 $0
$0
$0
Total(s):
$0
$0 11
$0
IF
Original Budget
Revised Budget
Year 1- Federal Total:
$335,666
$333,966
Year 1- Non Federal Total:
$0
$0
Year 1- Grant Total:
$335,666
$333,966
MRTCC Federal Awarded Amount $ 700,000.00
MRTCC Grant Revised Budget- Year 2
A. Personnel
Description
Purpose IF
Consultant(s)
Original Total Cost
Non -Federal
Federal Request
N/A 11$0
1$0
$0
Total(s): $0
$0
$0
B. Fringe Benefits
FTI
Description
Purpose Consultant(s)
Original Total Cost
Non -Federal
Federal Request
N/A 11
$0 =1$0
j $0
Total(s):
$0
$0 11$0
C. Travel
F71
Description
Purpose
Consultants)
Original Total Cost Non -Federal
Federal Request
N/A
$0
1$0
$0
Total(s):
$0 =1$0
=1$0
D. Equipment
FTII
Description
Purpose
Consultants) 11 Original Total Cost
Non -Federal Federal Request
N/A 11$0
$0 $0
Total(s): $0 $0 =1$0
E. Supplies
FTI
Description
Purpose Consultant(s)
Original Total Cost
Non -Federal 11
Federal Request
N/A
$0 =11$0
11$0
Total(s): $0
$0 =1
$0
F. Construction:
Description
Purpose =F
Consultant(s)
Original Total Cost Non -Federal
Federal Request
N/A
$0 $0
1$0
Total(s):
$0 =1$0 11$0
G. Subawards (Subgrants)
N/A
11 $0
$0 $0
Total(s):11
$0
$0 =1$0
H. Procurement Contracts: *Refer to budget narrative for complete breakdown of all
expenses
0
Description
Purpose
Consultants Original Total Cost Non -Federal 11
Federal Request
1 Florida International Uiveristy Researchers from FIU to enhance YES $81,824 $0 $81,824
(Department of Criminology & data driven operations and
Criminal Justice) research capabilities within MPD
"Refer to budget narrative for Crime Analysis & Intelligence Unit.
complete breakdown of (Refer to Budget Narrative for
expenses complete breakdown of
l2end"tures.) L
2 Data Engineer Consultant Development of analytical and YES $64,575 $0 $64,575
end user reports. Data
management and visualization.
(Refer to Budget Narrative for
complete breakdown of
3 Miami Real -Time Crime Center Expert consultant to supervise YES $107,424 $0 $107,424
(MRTCC) Unit Director MRTCC Crime Analysts. (Refer to
Consultant*Refer to budget Budget Narrative for complete
narrative for coml3lptp breakdown of expenditures-)
Procurement Contracts Sub-total(s): 1 $253,823=1 $0 $253,823
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation Original Total Cost Non -Federal Federal Request
Cost Duration # of Staff
or Distance
4 FIU Reseachers BJA SPI Lodging $233 3 2 $1,398 $0 $1,398
Annual
Meeting
5 FIU Reseachers BJA SPI Transportation $300 1 2 $600 $0 $600
Annual
Meeting
6 FIU Reseachers BJA SPI Meals $64 4 2 $512 $0 $512
Annual
Meeting
7 Other Consultant BJA SPI Lodging $233 3 1 $699 $0 $699
Travel (MRTCC Unit Annual
Director) Meeting
8 Other Consultant BJA SPI Transportation $300 1 1 $300
Travel (MRTCC Unit Annual
Director)Meetin
9 Other Consultant BJA SPI Meals $64 4 1 $256
Travel (MRTCC UnitAnnual
Director) L -n
$0 $300
$0 $256
Sub-total(s):
$3,765
$0
$3,765
Procurement Contracts and Consultant Travel Total: $257,588
$0
$257,588
I. Other Costs:
Description
Purpose
Consultants 11
Total Cost
Non -Federal Federal Request
N/A
IF
IF
$011
$0 $0
Total(s):11
$0 =1$0
7=1$0
J. Indirect Costs:
Description
Purpose IF
Consultants
Total Cost Non -Federal
Federal Request
N/A
$011 $0
1$0
Total(s):
$0 11$0 =1$0
Original Budget
Revised Budget
Year 2- Federal Total:
$257,588
$257,588
Year 2- Non Federal Total:
$0
$0
Year 2- Grant Total:
$257,588
$257,588
MRTCC Federal Awarded Amount $ 700,000.00
MRTCC Grant Revised Budget- Year 3
A. Personnel
=1Description
Purpose Consultant(s)
Original Total Cost
Non -Federal
Federal Request
=1
N/A 11$0
=1
$0
$0
Total(s):
$0
$0
$0
B. Fringe Benefits
=1
Description
Purpose
Consultants) Original Total Cost Non -Federal Federal Request
N/A
$0 $0 $0
Total(s): $0 $0 $0
C. Travel
Description
Purpose
Consultant_(`s)____]1
Original Total Cost
Non -Federal
Federal Request
=1
N/A
11
$0
$0
$0
Total(s):
$0 11
$0
$0
D. Equipment
=1
Description
Purpose
Consultant(s)
Original Total Cost Non -Federal Federal Request
=1
N/A
$0 11 $0 11$0
Total(s):
$0 1$0 11 $0
E. Supplies
=1Description
Purpose
Consultant(s) 11 Original Total Cost 11Non-Federal
Federal Request
=1
N/A
11$0
$0 IF
$0
Total(s): $0
$0
1 $0
F. Construction:
=#
Description
Purpose
Consultants)
Original Total Cost
Non -Federal
Federal Request
=1
N/A
$0
$0
$0
Total(s):
$0
$0
$0
G. Subawards (Subgrants)
=1
N/A
$0
$0 $0
Total(s):
$0 =1$0
=1 $0
H. Procurement Contracts:
1
Description
0
Purpose
Researchers from FIU to enhance data
driven operations and research
capabilities within MPD Crime Analysis
& Intelligence Unit.
Consultants
YES
Original Total Cost
$105,936
Non -Federal
$0
Federal Request
$105,936
$105,936
$0
$105,936
Consultant Travel (if necessary)
# Purpose of Travel Location Type of Expense
Computation
Original Total Cost Non -Federal
Federal Request
Cost
Duration or
Distance
# of Staff
4
5
6
FIU Reseachers Travel
expenses
FIU Reseachers Travel
expenses
FIU Reseachers Travel
expenses
BJA SPI I
Annual
Meeting 11
BJA SPI
Annual
Meetin
BJA SPI
Annual
Meetin
Lodging
Transportation
Meals
$233
$300
$64
3
1
1
4
2
2
2
$1,398
$600
$512
$0
L
$0
$0
$1,398
$600
$512
IF-
11
Sub-total(s):
$2,510
$0 =1$2,510
Procurement Contracts and Consultant Travel Total: $108,446 $0 $108,446
I. Other Costs:
Description
Purpose
I Consultants
Total Cost
Non -Federal IF
Federal Request
�1
N/A
$0
$0
$0
Total(s):17
$0
$0
$0
IJ. Indirect Costs:
�#
Description
Purpose
Consultants
Total Cost
Non -Federal
Federal Request
�1
N/A
$0
$0
$0
Total(s):
$0 =1$0
$0
Original Budget
Revised Budget
Year 3- Federal Total:
$108,446
$108,446
Year 3- Non Federal Total:
$0
$0
Year 3- Grant Total:
$108,446
$108,446
MRTCC Federal Awarded Amount $ 700,000.00
MRTCC Grant Revised Budget- Year 1-3
Categories
Total -Year 1
Total Year 2
Total Year 3
Total
1
r#
A. Personnel
$0
$0
$0
$0
2
B. Fringe Benefits0
$0
$0
$0
$0
3
C. Travel
$0
$0
$0
$0
4
D. Equipment
$0
$0
$0
$0
5
E. Supplies
$0
$0
$0
$0
6
F.Construction
$0
$0
$0
$0
7
G.Subawards (Subgrants)
$0
$0
$0
$0
8
H. Procurement Contracts
$333,966
$257,588
$108,446
$700,000
9
I. Other
$0
$0
$0
$0
10
Total Direct Costs
$0
$0
$0
$0
11
Total Project Costs
$333,966
$257,588
$108,446
$700,000