HomeMy WebLinkAboutR-20-0091City of Miami
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Resolution: R-20-0091
File Number: 7187
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 4/9/2020
A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH
ATTACHMENT(S), AUTHORIZING THE ACCESSING OF THE CITY AND
COUNTY OF DENVER ("DENVER") CONTRACT NO. TECHS 201843887-00
FOR VIDEO CLOSED CAPTIONING SERVICES ("CAPTIONING SERVICES")
FOR THE CITY OF MIAMI'S ("CITY") OFFICE OF COMMUNICATIONS
("COMMUNICATIONS") PURSUANT TO SECTION 18-111 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA AS AMENDED ("CITY CODE"), WITH VITAC
CORPORATION, A FOREIGN PROFIT CORPORATION AUTHORIZED TO
CONDUCT BUSINESS IN THE STATE OF FLORIDA ("VITAC"), WHICH WAS
COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF TWO (2) YEARS
WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR
PERIODS, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR
REPLACEMENT CONTRACTS BY DENVER; ALLOCATING FUNDS FROM
VARIOUS SOURCES OF FUNDS OF THE END USER DEPARTMENTS AND
AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT
TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE
CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY
PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH
ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on February 27, 2017, the City of Miami's ("City") Office of Communications
("Communications") accessed Volusia County Contract No. RFP 14-P-52BB under the City
Manager's delegated authority for an amount up to Fifty Thousand Dollars ($50,000.00) for the
provision of video closed captioning services ("Captioning Services") for City Commission
meetings; and
WHEREAS, the City continues requiring Captioning Services at all meetings held at City
Hall; and
WHEREAS, the City Manager's authorized spending limit has been reached; and
City of Miami Page 1 of 2 File ID: 7187 (Revision:) Printed On: 4/22/2020
File ID: 7187 Enactment Number: R-20-0091
WHEREAS, the accessing of the City and County of Denver ("Denver") Contract No.
TECHS 201843887-00 for Captioning Services will enable Communications to enter into an
agreement for the continued provision of Captioning Services; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has determined that the awarded
contract between Denver and VITAC Corporation, a foreign profit corporation authorized to
conduct business in the State of Florida ("VITAC"), was entered into pursuant to a competitive
process in compliance with the City's laws, rules, and regulations;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The accessing of Denver Contract No. TECHS 201843887-00 for Captioning
Services for Communications pursuant to Section 18-111 of the City Code with VITAC, which
was competitively solicited for an initial term of two (2) years with the option to renew for three
(3) additional one (1) year periods, subject to any renewals, extensions, and/or replacement
contracts by Denver is authorized.'
Section 3. Funds shall be allocated from the various sources of funds of the end user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized' to execute the Supplemental Agreement, in
a form acceptable to the City Attorney.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, Cify Attor iey 3/31/2020
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 7187 (Revision:) Printed on: 4/22/2020