HomeMy WebLinkAboutR-20-0079City of Miami
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Resolution: R-20-0079
File Number: 6787
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 3/12/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING, ACCEPTING, APPROVING, AND ADOPTING CITY OF MIAMI
("CITY") POLICIES AND PROCEDURES FOR WRITE-OFFS OF THE CITY'S
ACCOUNTS RECEIVABLE (COLLECTIVELY, "WRITE-OFF POLICY"),
ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION
18-542(11)(D) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, AND BEST PRACTICES UNDER STATEMENTS OF THE
GOVERNMENTAL ACCOUNTING STANDARDS BOARD AND GENERALLY
ACCEPTED ACCOUNTING PRINCIPLES; AUTHORIZING AND DIRECTING
THE CITY MANAGER TO INSTRUCT THE DIRECTOR OF FINANCE (1) TO
IMPLEMENT THE WRITE-OFF POLICY, (2) TO REPORT TO THE CITY
COMMISSION ON AN ANNUAL BASIS THE RESULTS OF SUCH
IMPLEMENTATION BEGINNING FOR THE FISCAL YEAR COMMENCING AS
OF OCTOBER 1, 2018, AND (3) TO CREATE AND MAINTAIN A CITY
REGISTRY OF DELINQUENT ACCOUNTS RECEIVABLE FOR CITY
CONTRACTORS, VENDORS, SUPPLIERS, PROVIDERS, USERS, PERSONS,
AND ENTITIES THAT EXCEED TWENTY-FIVE THOUSAND DOLLARS
($25,000.00) AND HAVE BEEN DELINQUENT FOR GREATER THAN ONE
HUNDRED EIGHTY (180) DAYS IN PAYMENTS DUE AND PAYABLE TO THE
CITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 18, Article IX, Division 2 of the Code of the City of Miami, Florida,
as amended ("City Code"), details the City of Miami's ("City") basic financial policies; and
WHEREAS, Section 18-542(11) of the City Code provides that the City shall endeavor
to maintain formal policies which reflect "best practices" in the areas of debt, cash
management and investments, budget development and adjustments, and revenue
collection; and
WHEREAS, Section 18-542(11)(d) of the City Code further provides that such basic
financial policies for revenue collection shall provide for maximum collection and
enforcement of existing revenues, monitoring procedures, adequacy levels of subsidy for
user fees, and write-offs of uncollectible accounts; and
WHEREAS, in accordance with Governmental Accounting Standards Board ("GASB")
best practices statements and Generally Accepting Accounting Principles ("GAAP") for
municipalities, it is in the City's best interests for the City to establish policies and procedures for
write-offs of uncollectible accounts; and
WHEREAS, from time to time, the City's Administration determines with the City
Attorney's Office that certain efforts to recoup delinquent payments to the City require legal
assistance and court processes; however, some delinquent payments are determined not to
City of Miami Page 1 of 2 File ID: 6787 (Revision:) Printed On: 3/31/2020
File ID: 6787 Enactment Number: R-20-0079
require legal intervention and court processes and are uncollectible in accordance with GASB
and GAAP; and
WHEREAS, accordingly, the City's Finance Department provided a proposed Accounts
Receivable Write -Off Policies and Procedures (collectively, "Write -Off Policy") to the City's
Finance Committee on October 21, 2019 and the Finance Committee has recommended
proceeding to City Commission for consideration of the Write -Off Policy, attached and
incorporated as Exhibit "A"; and
WHEREAS, the City's Department of Finance recommends that the Miami City
Commission establish, accept, approve, and adopt the Write -Off Policy, attached and
incorporated as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Write -Off Policy, attached and incorporated as Exhibit "A", is established,
accepted, approved, and adopted pursuant to Section 18-542(11)(d) of the City Code and best
practices under statements of the GASB and GAAP.
Section 3. The City Manager is authorized' and directed to instruct the Director of
Finance (1) to implement the Write -Off Policy, (2) to report to the City Commission on an annual
basis the results of such implementation beginning for the fiscal year commencing as of October
1, 2018, and (3) to create and maintain a City Registry of Delinquent Accounts Receivable for
City contractors, vendors, suppliers, providers, users, persons, and entities that exceed twenty-
five thousand dollars ($25,000.00) and have been delinquent for greater than one hundred
eighty (180) days in payments due and payable to the City.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, ity Httor ey 3/3/2020
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 6787 (Revision:) Printed on: 313112020