HomeMy WebLinkAboutAgenda Item Summary Form�w
Ili OF
AGENDA ITEM SUMMARY FORM
*"`oeRHAT
19Q File ID: #5677
Date: 04/30/2019 Requesting Department: Office of
Management and Budget
Commission Meeting Date: 05/09/2019 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Mid -Year Budget Amendments - Operating Budget
Purpose of Item:
To propose amendments to the FY 2018-19 budget ordinance for the General Fund,
Special Revenue Funds, and Debt Service Funds.
Background of Item:
See the attached memorandum following the proposed legislation.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Reviewed By
Office of Management and Budget Christopher M Rose
City Manager's Office
Sandra Bridgeman
City Manager's Office
Joseph Napoli
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Legislative Division
Marta Gomez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Rendered
Completed
04/30/2019 7:55 PM
04/30/2019 8:00 PM
04/30/2019 8:08 PM
05/09/2019 9:00 AM
05/20/2019 2:53 PM
05/20/2019 3:01 PM
03/04/2020 5:41 PM
03/04/2020 6:06 PM
03/04/2020 6:08 PM
03/04/2020 6:14 PM
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT
SERVICE FUND, AND SPECIAL REVENUE FUNDS FOR THE 2018-19 FISCAL YEAR
ADOPTED OPERATING BUDGET PURSUANT TO ORDINANCE NO. 13790
ADOPTED SEPTEMBER 27, 2018 AND AMENDED PURSUANT TO RESOLUTION
NO. 19-0063 ADOPTED FEBRUARY 14,2019-1 RATIFYING, APPROVING, AND
CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND
DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 27, 2018, the City Commission, pursuant to Ordinance No.
13790, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2018 and ending September 30, 2019 ("Fiscal Year 2018-19") in the
amount of $763,002,000 and the total Budget for all non -capital funds in the amount of
$1,098,979,000 ("Adopted Budget"); and
WHEREAS, on February 14, 2019, pursuant to Resolution No R-19-0063, the General
Fund appropriation was amended from the Adopted Budget of $763,002,000 to $796,052,000
and the total Budget for all non -capital funds was amended from the Adopted Budget of
$1,098,979,000 to $1,132,029,000; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $796,052,000 to $800,242,000; and
WHEREAS, the Special Revenue Fund appropriation is being changed from the
Adopted Budget of $161,838,000 to $177,560,000; and
WHEREAS, the Debt Service Fund appropriation is being changed from the Adopted
Budget of $73,823,000 to $184,647,000; and
WHEREAS, the Internal Service Fund appropriation remains $100,316,000; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$1,132,029,000 to $1,262,765,000; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to make
any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -
Year Financial Plan, and Strategic Plan for the purposes set forth in this Resolution; and
-,IV ov .
City of Miami
City Hall
IIS iit A4to �.
� „1,l ,a
Legislation
3500 Pan American Drive
r
Miami, FL 33133
�—R �
_-
Resolution
www.miamigov.com
Enactment Number: R-19-0193
File Number: 5677
Final Action Date:5/9/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT
SERVICE FUND, AND SPECIAL REVENUE FUNDS FOR THE 2018-19 FISCAL YEAR
ADOPTED OPERATING BUDGET PURSUANT TO ORDINANCE NO. 13790
ADOPTED SEPTEMBER 27, 2018 AND AMENDED PURSUANT TO RESOLUTION
NO. 19-0063 ADOPTED FEBRUARY 14,2019-1 RATIFYING, APPROVING, AND
CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND
DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 27, 2018, the City Commission, pursuant to Ordinance No.
13790, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2018 and ending September 30, 2019 ("Fiscal Year 2018-19") in the
amount of $763,002,000 and the total Budget for all non -capital funds in the amount of
$1,098,979,000 ("Adopted Budget"); and
WHEREAS, on February 14, 2019, pursuant to Resolution No R-19-0063, the General
Fund appropriation was amended from the Adopted Budget of $763,002,000 to $796,052,000
and the total Budget for all non -capital funds was amended from the Adopted Budget of
$1,098,979,000 to $1,132,029,000; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $796,052,000 to $800,242,000; and
WHEREAS, the Special Revenue Fund appropriation is being changed from the
Adopted Budget of $161,838,000 to $177,560,000; and
WHEREAS, the Debt Service Fund appropriation is being changed from the Adopted
Budget of $73,823,000 to $184,647,000; and
WHEREAS, the Internal Service Fund appropriation remains $100,316,000; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$1,132,029,000 to $1,262,765,000; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to make
any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -
Year Financial Plan, and Strategic Plan for the purposes set forth in this Resolution; and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City departments to update the relevant
financial controls, project close-outs, accounting entries, and computer systems in connection
herewith and for grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2018-19:
GENERAL FUND
APPROPRIATIONS
Departments, Boards and Offices:
Mayor
$ 1,504,000
Comissioners
3,912,000
City Manager
2,867,000
Agenda Coordination
402,000
Building
16,051,000
Capital Improvements
3,739,000
City Attorney
9,414,000
City Clerk
1,909,000
Civil Service
455,000
Code Compliance
7,529,000
Communications
2,228,000
Equal Opportunity and Diversity
491,000
Finance
9,513,000
Fire -Rescue
162,775,000
General Services Administration
26,220,000
Grants Administration
1,777,000
Housing and Community Development
1,845,000
Human Resources
4,876,000
Human Services
4,538,000
Independent Auditor General
1,368,000
Innovation and Technology
14,146,000
Management and Budget
2,560,000
Neighborhood Enhancement Team
7,922,000
Parks and Recreation
48,935,000
Planning
5,935,000
Police
248,755,000
Procurement
2,669,000
Real Estate and Asset Management
13,218,000
Resilience and Public Works
22,880,000
Resilience and Sustainability
723,000
Risk Management
3,056,000
Solid Waste
33,884,000
Zoning
3,266,000
Transfers -Out
57,557,000
Non -Departmental
71,323,000
TOTAL GENERAL FUND
$ 800,242,000
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves
Undesignated Reserves
TOTAL RESERVES
$ 5,000,000
$ 5,000,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2018-19:
GENERAL FUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -IN
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues (Inflows)
Charges for Services
TOTAL GENERAL FUND
REVENUES
$ 359,685,000
115, 757, 000
6,760,000
5,348,000
5,460,000
77, 579, 000
67, 037, 000
44, 344, 000
118,272,000
$ 800,242,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2018-19
DEBT SERVICE FUNDS
General Obligation Bonds
Special Obligation Bonds
TOTAL DEBT SERVICE FUNDS
APPROPRIATONS
22, 520, 000
162,127,000
$ 184,647,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2018-19:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 22,843,000
Transfers -In and Other Revenues 161,804,000
TOTAL DEBT SERVICE FUNDS $ 184,647,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2018-18:
SPECIAL REVENUE FUNDS
General Special Revenue
Bayfront/Riverfront Land Acquisition Rouse Trust
City Clerk Services
Community and Economic Development
Departmental Improvement Initiatives
Fire Rescue Services
UASI-Fire Rescue
Homeless Program
Human Services
Miami Ballpark Parking Facilities
NET Offices and Code Enforcement
Parks and Recreation Services
Planning Services
Public Art Fund
Planning and Zoning Tree Trust Fund
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
Transportation and Transit
Emergency Funds
TOTAL SPECIAL REVENUE FUNDS
APPROPRIATIONS
$ 3,075,000
1,539,000
1,384,000
51, 845, 000
12, 798, 000
3,392,000
11,644, 000
2,812,000
458,000
5,329,000
1,667, 000
1,536,000
14, 094, 000
160,000
2,858,000
21,645, 000
1,377,000
19, 040, 000
128,000
20,679, 000
100,000
$ 177,560,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2018-19:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
REVENUES
$ 177,560,000
$ 177,560,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2018-19:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 63,261,000
Workers' Compensation 19,204,000
Others 17,851,000
TOTAL INTERNAL SERVICE FUND $ 100,316,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2018-19:
INTERNAL SERVICE FUND REVENUES
All Sources $ 100,316,000
TOTAL INTERNAL SERVICE FUND $ 100,316,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City departments and Boards or
altered economic conditions indicate that a curtailment in certain expenditures is necessary or
desirable for the general welfare of the City. The City Manager is specifically authorized to
create awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified purpose.
Section 11. The City Manager is authorized to make any changes to adjust, amend, and
appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -
Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally
available funds, and to designate projects, services, components, values, amounts, and uses,
as necessary and applicable, for the purposes set forth in this Resolution and Resolution No.
17-0475.
Section 12. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 13. The City Manager is authorized to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized to establish the salaries of those
employees in executive and staff positions in accordance with the executive and staff pay plan.
These employees may receive any salary increases given in Section 15.
Section 14. The City Manager is authorized to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 15. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon
him/her in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise,
or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient and
economical administration of the City and all its departments. The authority contained in this
Section shall also be applicable whenever the City Manager shall cause a department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and/or alteration of the number of
budgeted positions in any given classification.
Section 16. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for the herein fiscal year has proved insufficient.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 18. To effect salary adjustments, the City Manager is further authorized to make
departmental and other transfers from any reserve accounts established in the General Fund
and is authorized to approve transfers for any unforeseen requirements of all appropriated funds
as may be required so long as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 19. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 20. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 21. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 22. The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with Chapter 18 of
the City Code, for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with Charter or City Code provisions.
Section 23. Expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 24. Certain necessary actions by the City Manager and the designated City
departments to update the relevant financial controls, project close-outs, accounting entries, and
computer systems in connection herewith and for grants in progress are hereby ratified,
approved, and confirmed.
Section 25. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
' If the Mayor does not sign this Resolution, it shall become effective at the end of the ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
ria ndez, ity ttor ey 3/4/2020